Free Methods to Auto Backup OST File Periodically in MS Outlook

Summary– Here you will see the easiest ways for auto backup OST file periodically in MS Outlook 2016, 2013, 2010 and lower versions.

Everyone needs a free method to backup their important stuff. Nearly all Outlook users, be they home users or professionals. Well, one can avail three benefits with the free methods of auto backup OST file periodically. First, it would enable users to create a backup ‘automatically’ meaning that they need not perform the OST file backup process manually that costs time. Second, users do not have to spare extra dollars to create OST file backup, thereby saving money. Third, it would enable restoring the backup file to access the stored data items in case the original OST file becomes corrupt. Nonetheless, it is necessary to inform Outlook users that only if they backup OST file in Outlook PST, the backup is usable. If they create copies of OST file to use as a backup, the backup will be useless. Therefore, both the methods described here is about backing up the OST file as Outlook PST.

backup ost file

backup ost file

Method 1: Use Outlook AutoArchive feature

Outlook possesses an AutoArchive feature mainly to clean and decrease users’ mailbox size. However, you can use it to backup OST file automatically and periodically. In Outlook AutoArchive, you can approach in two ways. These are:

(I) Set or Customize AutoArchive Properties for the folder

(II) Set the OST file as the default Outlook data file

Set or Customize AutoArchive Properties for the folder

In the Folder List, select the folder you want to AutoArchive, right-click on it followed by a click on the ‘Properties’ tab. In the dialog box that appears, go to ‘AutoArchive’ tab and customize the Settings. These involve the following:

  • Checking ‘Clean out items older than’ checkbox to set the ‘AutoArchive’ properties for the folder
  • In the ‘Months’ box, enter a number to state when the data items would be automatically transferred to the Archive file
  • Clicking ‘Move old items to’tab to specify a file in which the archived items would be moved
  • In the ‘Move old items to box’option, giving a file name for the archived items, or clicking on the ‘Browse’ tab to select from a list
  • Finally, click on the OKtab

Note – This applies to Outlook 2016, Outlook 2013, Outlook 2010, and lower versions.

The other way to set the ‘AutoArchive Properties for folder’ is choosing the folder that you want to AutoArchive. After that, click theFoldertab à AutoArchive Settingstab. However, this applies to Outlook 2010 and above versions only.

Set the OST file as the default Outlook data file:

  • For Outlook 2016, Outlook 2013, and Outlook 2010, click File menu à Optionstab à Advanced Further, click ‘AutoArchive Settings’ button following which ‘AutoArchive’ dialog box opens. In it, specify the preferred settings.
  • For Outlook 2007 and Outlook 2003, click Toolsmenu à Options tab à Other Further, click ‘AutoArchive’ button. In the ‘AutoArchive’ dialog box that is displayed, specify the preferred settings.
AutoArchive outlookAutoArchive outlook

‘As shown in the figure above, specify the settings for the following options:

In this way, by using the Outlook Auto-Archive feature the data items are transferred from the OST file to the archive PST file, meaning that OST file is backed up as a PST file.

Method 2: Use OST to PST file conversion tool

The other method to automatically backup OST file in MS Outlook is by using an OST to PST file converter that converts Outlook OST file into PST format. A range of such utilities with different features is available online. One is Stellar OST to PST Converter. It converts OST to PST file with up to 20 emails per folder free-of-cost. You can download the software and fulfill your requirement.

Must see: Best OST to PST converter software (Free & Paid)

To know how it works, download free demo of OST to PST Converter Tool.

Conclusion

In both the free methods to auto backup OST file in Outlook explained in this article, the OST file is converted into PST format. However, if you do not want to spend time in creating a backup of the OST file and give space to other useful tasks, execute Stellar OST to PST Converter, a user-friendly and effective OST to PST file conversion software. Also, it performs the conversion without data loss that is the main concern for users while converting.

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